Lesson 10: The Directory | Editors

Lesson overview

Learn how staff and faculty directory listings function in the StFX.ca CMS. This module covers automated profile imports, what fields are managed by the web team (such as biographies, publications, job categories, and social media links), and how to request updates. Please note that editors do not have direct access to modify directory data, so any adjustments to managed fields must be submitted through the web team or IT Services.

Topics include:

  • Automated directory imports vs. editable profile fields
  • Locked university record fields (Name, Email, Phone number)
  • Updating biography, teaser summary, and publication lists
  • Assigning department categories and headings
  • Adding external social media and personal website links
  • Hiding individual faculty profiles from department directory listings
     
Step-by-step
  1. Understand Directory Profile Fields
    1. Core contact information (Name, Email, Phone number) is imported automatically from university record systems and appears grayed out and locked in the CMS.
    2. Note: Editing faculty directory profiles is restricted to the web team.
  2. Edit Profile Content & Academic Details
    1. Update the Biography field using the standard WYSIWYG editor.
    2. Click Edit summary to add a short teaser description for directory listing pages.
    3. For faculty and chair positions, populate the Research and Publications fields (format publications as a bulleted list for best readability).
  3. Set Department & Job Categories
    1. Navigate to the Job Description tab.
    2. Assign the profile to a specific department and use the category toggle to select which heading the person appears under on the department directory page.
  4. Add Social & Web Links
    1. Add external profiles for LinkedIn, Twitter, Facebook, Instagram, YouTube, or TikTok using the full external URL for each.
    2. Include personal website links, ensuring you fill out both the URL and descriptive Link Text.
  5. Manage Directory Visibility
    1. Enable the Hide from directory toggle if a person should not appear on the active department staff/faculty listing page.


Test your knowledge

Test your understanding of the material covered in this lesson with the quick quiz below. Completing this knowledge check is entirely optional, but it's a great way to reinforce what you've learned before moving on to the next topic. Simply select your answers for each question and submit the form when you're done.

 

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