PCard Eligible Expense Summary

Summary extracted from the Purchasing Card (PCard) Program and User Guide:

The card must not be used for the following:

  • Purchases over card limits including all fees, taxes and shipping costs (no transaction splitting) 
  • Goods or services from any officer or other employee of the University 
  • Cash advances 
  • Personal use 
  • Alcohol, narcotics and other hazardous chemicals or materials 
  • Laboratory or research animals 
  • Leasing or rental of equipment in excess of 30 days 
  • Maintenance contracts 
  • Radioactive materials 
  • Salaries, wages or consulting fees 
  • Travel expenses (including airline tickets, hotels, meals, registrations, taxis, etc.) 
  • Professional Allowance purchases 
  • Furniture 
  • Computer purchases including desktop computers, laptops, printers, monitors, and peripherals (unless authorized).

Acceptable Purchases include:

  • Supplies and service for University owned vehicles 
  • Maintenance supplies (electrical, mechanical, building, etc.) 
  • Tools, small equipment 
  • Non hazardous chemicals
  • Short term equipment rentals 
  • Mail/Phone/Web orders 
  • Books, subscriptions, etc. 
  • Memberships 
  • Research related goods and services (subject to exclusions above)


Financial Services

2nd Floor MacKinnon Hall
4130 University Avenue
Antigonish NS B2G 2W5